Externship Requirements

Prior to starting on-site externships, you’ll need to complete requirements for health and safety required by your employer.

take action As soon as possible

Final deadline for this initial submission of requirements is May 26th at Midnight

  • (For Newark + Philly Fellows) All fellows will need to submit up to date immunization records. The easiest way to do this is to request your records from your state. You records will need to show proof of

    • Varicella/chickenpox (2 doses)

    • MMR (2 doses)

    • Hep B (typically 3 doses)

    • TDap (1 dose within last 10 years)

    See the Immunization Records section below for direct links and support.

  • (For Newark + Philly Fellows) Full COVID vaccination is required for participation in the program. Unfortunately, we are unable to accommodate any exemptions.

  • (Philly Fellows Only) Upload a copy of your insurance card to the link provided. Insurance coverage is required to participate in externship in the Philly area.

Externship requirementS deadlines

Friday, May 26th

Philly Deadline:

  • Submit Proof of COVID Vaccine: 1+ Shot 

  • Submit Proof of Insurance 

  • Submit Initial Immunization Records

Newark Deadline:

  • Submit Proof of COVID Vaccine: 1+ shot 

  • Submit Initial Immunization Records

Wednesday, July 12th

Philly Deadline:

  • Submit Complete Immunization Records

  • Submit Background Check

Newark Deadline:

  • Submit Complete Immunization Records

  • Submit Signed RWJ Physical Form

  • Submit Background check

Wednesday, September 20th

Philly Deadline:

  • Submit Fingerprinting Results

  • Submit Child Abuse Clearance

  • Submit Drug Test Results

Newark Deadline:

  • Submit Drug Test Results

request your immunization records

All fellows are required to submit updated immunization records that include proof of the following:

  • Varicella/chickenpox (2 doses)

  • MMR (2 doses)

  • Hep B (typically 3 doses)

  • TDap (1 dose within last 10 years)

The easiest way to find your immunization record is to request it from your state’s Health Department. Use the links in this section to request your records. If you have lived in multiple states you may need to request your records from multiple states.

You must upload your immunization record(s) by May 26th.

obtain Proof of Health Insurance

This is required for Philly Fellows only. Our Philadelphia employer partner sites require proof of active health insurance for all employees and fellows participating in clinical externships. If you do not have health insurance, begin taking steps to sign up using the links in this section.

Philadelphia based fellows will need to upload proof of active health insurance by May 26th.

STEPS TO TAKE IF YOU DO NOT HAVE INSURANCE

Start to talk with your family and do research on your options to secure coverage. We understand that finding and paying for health insurance can be a challenging process. Please consider the following resources:

  • Healthcare.gov: This is the open marketplace available through the Affordable Care Act.

  • State-based exchanges: This website lists the states that have their own insurance exchanges as well. Scroll down on the page to identify if your state has a program.

set up your castle branch account coming soon!

There are specific externship requirements that will need to be submitted through Castle Branch. More detailed instructions on how to sign-up with also be provided during your Propel Professional Development Class.

#1. REGISTER FOR A BACKGROUND CHECK (FOR PHILLY + NEWARK FELLOWS)

  • Sign up for your background check on Castle Branch

  • Castle Branch will conduct your background check and will upload the results directly to your portal when it is complete

#2. COMPLETE DRUG TEST (FOR PHILLY + NEWARK FELLOWS)

  • Sign up for your drug test on Castle Branch

  • Make an appointment for your drug test at a local LabCorp or Quest Diagnostics near you and bring your drug test order form (found in Castle Branch) to your appointment

  • Once your test is complete, the lab will upload your results directly to Castle Branch

#3. GET FINGERPRINTED (FOR PHILLY FELLOWS ONLY)

  • Sign up for your fingerprinting on Castle Branch

  • Go get your fingerprints taken at the location designated in IdentoGo

  • Take a picture of your receipt and upload it to Castle Branch

  • Fingerprinting results will take up to 6 weeks to receive in the mail and will look like the photos below. Once received, take a picture of the results and upload them into Castle Branch.

We are still working to update our systems and will let you know when/how to sign up once the system is ready!

#4. SUBMIT YOUR CHILD ABUSE CLEARANCE (FOR PHILLY FELLOWS ONLY)

  • Sign up to request your child abuse clearance online

  • The results will be sent to Castle Branch directly from the Pennsylvania Department of Human Services